CLE Docket Privacy Policy

Effective Date: [Insert Date]

CLE Docket (“CLE Docket,” “X1Q1.com LLC,” “we,” “us,” or “our”) provides an online platform for attorneys and related users to organize, track, review, and manage Continuing Legal Education (“CLE”) information and related records. This Privacy Policy explains how we collect, use, disclose, retain, and otherwise process information when you access or use our website, applications, communications, and related services (collectively, the “Service”).

By accessing or using the Service, you acknowledge that you have read and understand this Privacy Policy.

1. Scope

This Privacy Policy applies to information we collect through the Service, including information you provide directly, information collected automatically, information received from third parties, and information we derive from your use of the Service.

This Privacy Policy does not apply to third-party websites, providers, payment processors, email providers, CLE providers, or other external services that may be linked to, integrated with, or used in connection with the Service. Those third parties have their own terms and privacy practices.

2. No Attorney-Client Relationship; No Privilege

Your relationship with CLE Docket is strictly a vendor-customer relationship.

Use of the Service does not create an attorney-client relationship, common-interest relationship, fiduciary relationship, joint-defense relationship, or any other special relationship between you and CLE Docket.

No attorney-client privilege, work-product protection, common-interest privilege, joint-defense privilege, or similar doctrine applies as against CLE Docket merely because you use the Service or upload information to it.

You are solely responsible for determining whether any information you submit, upload, store, transmit, or otherwise make available through the Service is appropriate for submission to a third-party technology vendor. You should not assume that materials uploaded to the Service will be protected from CLE Docket or its service providers by any legal privilege.

3. Information We Collect

3.1 Information You Provide Directly

• name, email address, mailing or billing information, phone number, and account credentials;
• bar-related information, such as bar number, jurisdictions, account status, reporting period information, and firm affiliation;
• CLE-related information, such as course titles, providers, presentation dates, credits, categories, deadlines, reporting status, comments, ratings, reviews, and user notes;
• uploaded files and records, including certificates, logs, attendance records, supporting materials, and related metadata;
• communications you send to us, including support emails and customer service requests; and
• payment and subscription information, although payment card data may be collected and processed directly by third-party payment processors.

3.2 Information Collected Automatically

• IP address, browser type, device type, operating system, referring URLs, pages viewed, timestamps, and similar usage data;
• account activity, feature usage, clicks, navigation patterns, and similar analytics information; and
• information collected through cookies, local storage, pixels, tags, SDKs, log files, or similar technologies, if used.

3.3 Information from Third Parties

• information from firms, administrators, or account sponsors associated with employer-managed accounts;
• information from CLE providers, if integrated or submitted through the Service;
• information from payment processors regarding payment status and subscription administration;
• information from email providers or communication vendors; and
• information generated by OCR, AI, or document-processing tools used in connection with certificates or related records.

3.4 Derived Information

We may create derived data, summaries, analytics, compliance metrics, trends, scores, inferred preferences, and other internal or commercial outputs based on the information we collect.

4. How We Use Information

We may use information for any purpose not prohibited by applicable law, including to:

• provide, operate, maintain, support, secure, and improve the Service;
• create and administer user accounts and subscriptions;
• process payments, renewals, and billing-related matters;
• store, organize, display, retrieve, export, and manage CLE-related records;
• analyze usage, trends, engagement, and product performance for site improvement and business intelligence;
• develop new features, services, products, offers, recommendations, and internal models;
• send service communications, administrative notices, transactional messages, and support responses;
• market CLE offerings, legal services, Site-sponsored programs, and other products or services offered by us;
• conduct research, analytics, quality assurance, testing, troubleshooting, and debugging;
• process uploaded files using OCR, AI, machine learning, or similar tools;
• enforce our terms, policies, and legal rights;
• comply with law, respond to legal process, and protect the rights, safety, and property of CLE Docket, users, firms, or third parties; and
• create aggregated, anonymized, pseudonymized, de-identified, or derivative information for any lawful purpose.

5. Course Listings, Reviews, and Comments

The Service may display, organize, or make available information regarding CLE courses, providers, recommendations, comments, or reviews.

We may attempt to present course information accurately based on information supplied by providers, users, or other third parties, but we do not warrant or guarantee the accuracy, completeness, timeliness, eligibility, approval status, category designation, credit amount, availability, quality, or suitability of any course or course listing.

You are solely responsible for independently verifying all CLE information with the provider and the applicable jurisdiction before relying on it.

Course comments and reviews:

• may be shared with other members of your firm if you choose to permit that sharing;
• may be shared with users outside your firm if you choose to permit that sharing; and
• may otherwise be used internally by us for analytics, recommendations, content moderation, quality improvement, and other lawful business purposes.

Your personal notes about a course will not be shared with your firm or other users through ordinary product functionality. We may still access, process, preserve, or disclose such notes as described elsewhere in this Privacy Policy, including for support, security, legal compliance, service administration, and other lawful purposes.

6. Information Sharing and Disclosure

We may disclose information to any person or entity as permitted by applicable law, including the following categories of recipients:

6.1 Service Providers and Contractors

We may disclose information to vendors and service providers that help us operate the Service, such as hosting providers, storage providers, backup providers, OCR vendors, AI or machine learning vendors, email vendors, analytics vendors, payment processors, customer support tools, security vendors, and professional advisors.

6.2 Firms and Employer-Managed Accounts

If your account is associated with a firm, employer, or other organization that pays for or administers the Service, we may disclose certain information to that organization as reasonably necessary for account administration, billing, payment verification, seat management, subscription management, customer support, and relationship management.

This may include, without limitation:

• attorney name;
• email address;
• firm affiliation;
• account status;
• subscription status;
• billing-related status information; and
• basic account verification information.

In addition, if you choose to enable or authorize sharing through the Service, we may disclose selected compliance summary information to your affiliated firm, such as:

• compliance metrics;
• deadlines;
• hours completed;
• hours required; and
• reporting status.

Unless you choose to share them through available features, we do not intend to share the names or details of courses you have taken with your firm through ordinary product functionality.

6.3 Affiliates and Business Partners

We reserve the right to disclose information to our current or future affiliates, subsidiaries, parent entities, successor entities, strategic partners, resellers, sponsors, marketing partners, and other unaffiliated entities for business, operational, commercial, marketing, or other lawful purposes.

At this time, we have no current plans to make such disclosures beyond ordinary service-provider uses, and to our knowledge we have not done so outside of such ordinary operational contexts. We reserve the right to do so in the future to the extent allowed by law and subject to any required notices or rights.

6.4 Legal, Safety, and Compliance Disclosures

We may disclose information if we believe such disclosure is appropriate to:

• comply with law, regulation, subpoena, court order, or other legal process;
• respond to lawful requests from government authorities;
• protect the rights, property, or safety of CLE Docket, users, firms, providers, or others;
• detect, investigate, prevent, or address fraud, abuse, security incidents, or technical issues; or
• enforce our agreements, policies, or legal claims.

6.5 Business Transfers

We may disclose or transfer information in connection with an actual or proposed merger, acquisition, financing, restructuring, bankruptcy, receivership, sale of assets, change in control, or similar transaction.

7. Broad License to User-Provided Information

Except to the extent prohibited by applicable law, you grant CLE Docket a worldwide, non-exclusive, transferable, sublicensable, perpetual, irrevocable, fully paid-up, royalty-free license to host, store, reproduce, process, modify, adapt, analyze, display, distribute, prepare derivative works from, and otherwise use information, content, records, uploaded files, course-related materials, comments, reviews, and other data you provide through the Service, for all purposes to the extent allowed by law, including operation of the Service, product improvement, analytics, training, model development, testing, troubleshooting, security, business operations, marketing, commercialization, and creation of derivative or aggregated works.

This license is intended to survive account suspension, subscription expiration, account closure, and termination of the Service, subject only to applicable law and any non-waivable rights.

8. Data Retention

We may retain information for as long as we determine is useful or appropriate for the purposes described in this Privacy Policy, unless a different period is required or prohibited by law.

We are under no obligation to retain your information, uploaded files, certificates, logs, or other records after your paid subscription expires or your account is closed, although we may do so in our discretion.

Retention decisions may depend on operational needs, backups, legal obligations, dispute resolution, enforcement needs, fraud prevention, security, and business continuity. Residual copies may remain in backups, logs, archives, or other systems for some period of time.

9. User Recordkeeping Responsibilities

You are solely responsible for maintaining your own copies of all certificates, logs, attendance records, and other materials required by any jurisdiction, employer, or third party.

The Service is offered for convenience only and is not a substitute for your own recordkeeping obligations. We do not guarantee permanent storage, recoverability, integrity, or availability of uploaded records or account data.

10. Cookies, Tracking Technologies, and Analytics

We may use cookies, log files, pixels, tags, local storage, SDKs, session identifiers, and similar technologies to operate the Service, remember preferences, measure traffic, analyze usage, prevent fraud, improve performance, and support marketing or communications.

Some browsers offer a “Do Not Track” (“DNT”) setting or similar mechanisms. Because there is not always a uniform industry standard for interpreting those signals, the Service may not respond to DNT signals in a standardized way. We may continue to collect and process information as described in this Privacy Policy unless and until we adopt a different practice and disclose it here.

Third parties, such as analytics providers, hosting providers, or embedded services, may also collect information through automated means when you use the Service, subject to their own privacy practices.

11. Payments

Payments may be processed by third-party payment processors. We do not necessarily receive or store full payment card information. Payment processors may collect payment data directly from you and process it pursuant to their own terms and privacy policies.

12. Security

We may use reasonable administrative, technical, and physical safeguards designed to protect information. However, no method of transmission over the Internet, no electronic storage system, and no security practice is guaranteed to be secure. You use the Service and provide information at your own risk.

13. California Privacy Rights

If and to the extent applicable law grants you privacy rights, you may have the right to request, subject to applicable exceptions and verification requirements:

• access to or knowledge about certain personal information we have collected about you;
• deletion of certain personal information;
• correction of certain inaccurate personal information;
• information about categories of personal information collected, sources, purposes, and categories of recipients; and
• a copy of certain personal information in a portable format.

We will address requests to the extent required by applicable law. We may deny requests where permitted by law, including where we cannot verify your identity or where an exception applies.

To submit a request, contact us at support@x1q1.com.

We may take reasonable steps to verify your identity before responding to a request. Authorized agent requests may require proof of authority and identity verification.

14. Notice Regarding Sensitive or Professional Information

The Service may collect or receive information that could be considered sensitive, professional, or confidential in context, including bar numbers, compliance status, reporting deadlines, and uploaded records.

You should use caution and sound professional judgment before uploading any material. You should not upload client-confidential, privileged, secret, restricted, or highly sensitive materials unless you have independently determined that doing so is lawful, appropriate, and consistent with your professional obligations.

15. Minors

The Service is intended only for individuals who are 18 years of age or older. The Service is not directed to children, and we do not knowingly seek to collect personal information from anyone under 18. If we learn that we have collected information from a person under 18 in a manner that requires action, we may delete that information or take other appropriate measures.

16. Marketing Communications

We may use your information to market CLE opportunities, legal-related services, Site offerings, promotions, announcements, and other products or services offered by us.

You may opt out of certain promotional emails by using the unsubscribe link in the email or by contacting us, but we may still send transactional, administrative, billing, support, legal, and account-related messages.

17. California “Shine the Light” Notice

California Civil Code Section 1798.83 permits certain California residents to request information regarding a business’s disclosure of personal information to third parties for those third parties’ direct marketing purposes.

If you are a California resident and wish to make such a request, you may contact us at support@x1q1.com with the subject line “California Shine the Light Request.”

Any response will be provided as required by applicable law, if applicable.

18. International and Cross-Border Processing

Your information may be stored, processed, backed up, analyzed, or accessed in the United States and other jurisdictions where we or our providers operate. Data protection laws in those jurisdictions may differ from those in your jurisdiction.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted with a revised Effective Date. Your continued use of the Service after changes become effective constitutes your acceptance of the revised Privacy Policy, to the extent permitted by law.

20. Contact

If you have questions about this Privacy Policy or wish to contact us regarding privacy matters, you may reach us at support@x1q1.com.